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CORONAVIRUS (COVID-19)

Knowledge Base: Updates & Information

Welcome to the AHT Coronavirus information page.

With the extensive amount of concern and the evolving insurance marketplace due to the impact of the Coronavirus pandemic, we will be sharing relevant and timely information here.

Important Note: As the COVID-19 pandemic continues to evolve at a fast pace, information may get outdated quickly. AHT is committed to staying on top of new developments and sharing updated information as quickly as possible. Please be sure to note the date of any materials you are reviewing.

GOVERNMENTAL/LEGISLATIVE UPDATES

MARCH 25th UPDATE - WASHINGTON STATE EMERGENCY ORDER & CLAIMS ADVISORY - P&C

Today, Washington state Insurance Commissioner Mike Kreidler issued an emergency order and a claims advisory notice to all authorized and unauthorized property and casualty companies and licensees that conduct insurance business in Washington state.

The emergency order instructs all P&C carriers in Washington state to allow a grace period to policyholders for the payment of premiums until May 9, 2020. The grace period includes a ban on cancellations and any late or related fees due to nonpayment of premiums.

The claims advisory outlines Commissioner Kreidler’s expectations that all P&C insurers continue to follow the minimum standard of claims handling regulations found in WAC 284-30-330 through WAC 284-30-380.

The COVID-19 pandemic is unprecedented in our lifetimes and has tested the resilience of Washington consumers, businesses and governments. We all have a role to play in protecting Washington state’s consumers and economy.

If you have questions about either of these directives, please contact the OIC at policy@oic.wa.gov.

MARCH 24th UPDATE - HSA CONTRIBUTIONS FOR 2019 YEAR MAY BE MADE UP TO JULY 15, 2020

On March 24, 2020, FAQs were released related to Notice 2020-18. Specifically, in Notice 2020-18, the Treasury Department and the Internal Revenue Service (IRS) announced special Federal income tax return filing and payment relief in response to the ongoing Coronavirus Disease 2019 (COVID-19) emergency. Importantly, Question and Answer 21 provided:

Q 21: Does this relief provide me more time to contribute money to my HSA or Archer MSA for 2019?

A 21: Yes. Contributions may be made to your HSA or Archer MSA, for a particular year, at any time during the year or by the due date for filing your return for that year. Because the due date for filing Federal income tax returns is now July 15, 2020, under this relief, you may make contributions to your HSA or Archer MSA for 2019 at any time up to July 15, 2020.  For more details about HSA or Archer MSA contributions, see Publication 969, Health Savings Accounts and other Tax-Favored Health Plans.

View more information here

MARCH 23rd UPDATE - IRS ISSUES GUIDANCE ON TAX CREDITS FOR CORONAVIRUS PAID LEAVE

On March 20, 2020, the U.S. Treasury Department, Internal Revenue Service (IRS), and the U.S. Department of Labor (DOL) announced that small and midsize employers may begin using two new refundable payroll tax credits to obtain reimbursement for the costs of providing coronavirus-related leave to their employees.

This relief is provided under the Families First Coronavirus Response Act (the Act), which was signed into law on March 18, 2020. The Act provides funds for employers with fewer than 500 employees to provide paid leave, either for their employees’ own health needs or to care for their family members. The Act aims to help employers keep workers on their payrolls while ensuring that workers are not forced to choose between their paychecks and the public health measures needed to combat the coronavirus (COVID-19).

View the news release here | Download more information here

MARCH 19th UPDATE - FAMILIES FIRST CORONAVIRUS RESPONSE ACT

On March 18, 2020, President Donald Trump signed H.R. 6201, known as the Families First Coronavirus Response Act, into law. The bill provides free coronavirus (COVID-19) testing, paid leave and enhanced unemployment insurance benefits for people affected by the coronavirus. The bill takes effect April 2, 2020, and will expire on December 31, 2020.

With regard to the paid leave provisions, the bill:

  • Provides that employers with less than 500 employees and covered public-sector employers must provide up to 12 weeks of job-protected FMLA leave for a qualifying need related to the coronavirus to employees who have been on the payroll for 30 calendar days. The qualifying need is limited to situations where an employee is unable to work or telework due to school or childcare closures related to the coronavirus.
    • The first ten days are unpaid unless the employee opts to substitute accrued vacation, personal, or sick leave during this time.
    • The remainder of the FMLA leave is required to be paid at 2/3 pay (with the amount not exceeding $200 per day and $10,000 in the aggregate).
    • The bill additionally exempts employers with less than 25 employees from the job-protected aspects of the emergency FMLA leave so long as a set of conditions are met.
    • Further, the bill permits the Secretary of Labor to exempt employers with less than 50 employees from the emergency FMLA leave requirement if the required leave would jeopardize the viability of their business.
    • Employers may also exclude employees who are health care providers or emergency responders from such leave.
  • Requires that employers with less than 500 employees and covered public-sector employers provide paid sick time to workers.
    • Specifically, paid sick leave is required under the following scenarios:
      1. When quarantined or isolated subject to federal, state, or local quarantine/isolation order;
      2. When advised by a health care provider to self-quarantine (due to concerns related to COVID-19);
      3. When experiencing symptoms of COVID-19 and seeking a medical diagnosis;
      4. When caring for an individual doing #1 or #2 (2/3 pay);
      5. When caring for a child whose school or place of care is closed due to COVID-19 (2/3 pay); or
      6. When the employee is experiencing any other substantially similar condition (2/3 pay).
    • The employee is not required to be on the payroll for 30 calendar days for this leave.
    • Specifically, the bill provides 80 hours of paid sick leave to full-time employees while part-time employees are entitled to the typical number of hours they are scheduled to work in a two week period.
    • As with the FMLA leave, the bill contains language allowing the Secretary of Labor to exempt small businesses with less than 50 employees from the paid sick leave requirement if the required leave would jeopardize the viability of their business. Healthcare providers and emergency responders may also be excluded from paying sick leave.
    • The bill limits an employer’s requirement of paid leave to $511 per day ($5,110 in the aggregate) or $200 per day ($2,000 in the aggregate) based upon the reasoning for the sick leave.

In addition, the bill provides funding for economic assistance, requires health plans to cover COVID-19 testing at no charge, and contains a refundable tax credit for employers, including self-employed individuals, that are required to offer paid leave benefits due to the coronavirus pandemic.

We will be following up with additional details.

Download this information here | View the Federal Law Alert Here

MARCH 12th UPDATE - DOL ISSUES GUIDANCE ON COVID-19 & THE FMLA

The U.S. Department of Labor (DOL) has issued Q&As on the federal Family and Medical Leave Act (FMLA) and COVID-19. The Q&As explain that under the FMLA, covered employers must provide eligible employees with job-protected, unpaid leave for specified family and medical reasons, which may include the flu where complications arise. Employees on FMLA leave are entitled to the continuation of group health insurance coverage under the same terms as before they took leave.

The Q&As state, among other things, that the FMLA provides leave for an employee’s serious health condition or to care for a family member’s serious health condition, but does not provide leave for avoiding the workplace out of a fear of contracting a disease. The Q&As also provide information on the application of the Americans with Disabilities Act (ADA) to employee leave.

The Q&As recommend that employers encourage employees who are ill with pandemic influenza or are exposed to ill family members to stay home. They also encourage employees to consider flexible leave policies for their employees in these circumstances.

Find more information here.

MARCH 11th UPDATE - IRS NOTICE 2020-15 - HDHPs & COVID-19 TESTING

Today, the IRS issued Notice 2020-15, advising that high deductible health plans (HDHPs) that are HSA qualified may pay for COVID-19 testing and treatment before they meet their deductible without jeopardizing their HDHP status under the Internal Revenue Code (IRC). Further, an individual covered by an HDHP that pays for those costs may continue to make tax-favored contributions to an HSA.

Significantly, individuals participating in HDHPs or any other type of health plan should contact their medical carrier regarding the health benefits for testing and treatment of COVID-19 provided by the plan, including the potential application of any deductible or cost sharing, as Notice 2020-15 is meant to provide flexibility to plans in that regard, but is not intended as instruction to plans to modify existing cost shares.

Notice 2020-15 “does not modify previous guidance with respect to the requirements to be an HDHP in any manner other than with respect to the relief for testing for and treatment of COVID-19.” As such, vaccinations continue to be considered preventive care for purposes of determining whether a health plan is an HDHP.

 For more information, see Notice 2020-15.

INSURANCE UPDATES

MARCH 24th UPDATE: WASHINGTON INSURANCE COMMISSIONER ORDERS STATE REGULATED HEALTH INSURERS TO EXPAND TELEHEALTH, TESTING COVERAGE & EXTEND PREMIUM GRACE PERIODS

On March 24, 2020, Insurance Commissioner, Mike Kreidler, issued a second emergency order (Order) directing all carriers of state-regulated fully insured plans to make additional coverage changes to assist consumers during the Coronavirus Disease 2019 (COVID-19) emergency. His Order is in effect for 60 days and requires the following of health insurers:

  • Expand coverage to additional methods for providing telehealth including telephone and video chat tools such as FaceTime, Facebook Messenger video chat, Google Hangout video, Skype and GoToMeeting.
  • Cover all medically-necessary diagnostic testing for flu and certain other viral respiratory illnesses billed during a provider visit for COVID-19 with no copay, coinsurance or deductible.
  • Treat drive-up testing sites for COVID-19 as provider visit with no copay, coinsurance or deductible.

Further, with the aim of freeing up hospital beds, Mr. Kreidler is directing health insurers to waive or expedite prior authorization requirements for home health care or long-term care facility services.

People who receive a subsidy through Washington’s Health Benefit Exchange have a 90-day grace period for paying premiums under the Affordable Care Act (ACA). This Order further creates a minimum 60-day grace period for premium payments for unsubsidized enrollees in exchange individual health plans and for people enrolled in individual health plans sold outside of the exchange or in small and large employer health plans. According to the Order, if an insurer “chooses to allow a grace period longer than sixty days, such grace period must be applied uniformly to all health plans and to all enrollees within any given health plan.”

View Full Release Here | See Order Here

MARCH 10th UPDATE - WASHINGTON STATE HEALTH BENEFIT EXCHANGE ANNOUNCES LIMITED SPECIAL ENROLLMENT PERIOD

On March 10, 2020, in response to the potential growth of COVID-19 cases, the Washington State Health Benefit Exchange (Exchange) announced a limited-time special enrollment period for qualified individuals who are currently without insurance. This special enrollment period (SEP) will run through April 8, 2020, and allow uninsured individuals 30 days to enroll in health insurance coverage through Washington Healthplanfinder. The Exchange announced that until April 8, individuals seeking a special enrollment should contact the Customer Support Center between 7:30 a.m. to 5:30 p.m. Monday-Friday at 1-855-923-4633; TTY: 1-855-627-9604, request the SEP, and select a plan by April 8 for a coverage start date beginning April 1, 2020.

Please note that this SEP only applies to the Individual WA State Exchange at this point and does not apply to individual employers and their respective policies.

Read more information here.

LIVE & ON-DEMAND WEBINARS

AHT COVID-19 RESOURCES

BLOG: CAN I BE EVACUATED? March 20th

Operational challenges during the COVID-19 Pandemic – By Joe Gleason, Director, Risk Management Services

READ THE BLOG HERE

COVID-19: WHAT SHOULD ORGANIZATIONS BE THINKING ABOUT? March 4th

In this blog, we review three areas organizations should consider as they manage the risks associated with COVID-19.

READ THE BLOG HERE

TRAVEL RISK MANAGEMENT CONSIDERATIONS - March 3rd

The ongoing COVID-19 outbreak presents business (and leisure) travelers with a number of challenges. See what organizations should do to help manage the risks.

DOWNLOAD NOW

INSURANCE COVERAGE REVIEW: CORONAVIRUS - March 3rd

As questions arise about various insurance coverage and how policies respond in the wake of the Coronavirus outbreak, we compiled this general overview. Contact your service team with industry-specific questions.

DOWNLOAD NOW

EXTERNAL COVID-19 RESOURCES

Global Coronavirus Travel Restrictions

brought to you by Intelyse – VIEW NOW

Recording workplace exposures to COVID-19 - March 16th

OSHA recordkeeping requirements at 29 CFR Part 1904 mandate covered employers record certain work-related injuries and illnesses on their OSHA 300 log.

VIEW NOW

OSHA COVID-19 Resources

The Occupational Safety and Health Administration has developed a coronavirus/covid-19 resource page: VIEW NOW

Centers for Disease Control COVID-19 Site

Regularly updated, professional public health information including, background about virus and disease spread, signs and symptoms, mitigation guidance, travel risk information, contingency planning for businesses and more.

GO NOW

The Overseas Security Advisory Council - COVID-19 Related Resources

A comprehensive list of COVID-19 related resources.

GO NOW

International SOS

iSOS has made part of their dedicated COVID-19 portal available to the general public, including information about locations of cases and community transmission, basic educational materials about mitigation measures, frequently asked questions and more.

GO NOW

Coronavirus Interactive Dashboard

View real-time data, including a map, number of cases, deaths etc.

VIEW NOW

Pandemic Flu Leave Policy

Sample leave policy for pandemic flu…

VIEW NOW

Managing Stress & Anxiety During an Infectious Disease Outbreak

from The Konterra Group – Take a look at some things people commonly experience during the period of rising uncertainty and pressure surrounding an infectious disease outbreak: VIEW NOW

Staying the Course

Take a look at Coronavirus and past market epidemics by RPAG and the AHT Retirement Services team.

VIEW NOW

Coronavirus in the Workplace - Considerations for Employers

This Compliance Bulletin provides a summary of the compliance issues facing employers in this type of situation.

VIEW NOW

Coronavirus and the Workplace

It’s the responsibility of every employer to protect employees from Coronavirus and other illnesses in the workplace.

VIEW NOW

Coronavirus Employee Letter - Sample

Sample employee letter to communicate what COVID-19 is, prevention tips and more.

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Employee Work From Home Guide

Guide for employee best practices when working from home.

VIEW NOW

Telemedicine Basics

Telemedicine is a form of technology-based communication that allows a doctor and patient to communicate without being in the same physical space.

VIEW NOW

Hand Hygiene

When should you wash your hands?

VIEW NOW

Taking Care of Yourself During Quarantine or Self-Isolation

from The Konterra Group – Common reactions during quarantine: VIEW NOW

RETIREMENT SERVICES UPDATES

MAR 30 - COVID-19 INSIGHTS FOR RETIREMENT PLAN SPONSORS

Insights to help prepare you for inquiries, administration and decisions you might encounter – brought to you by RPAG and the AHT Retirement Services team.

VIEW NOW

MAR 12 - STAYING THE COURSE

Take a look at Coronavirus and past market epidemics by RPAG and the AHT Retirement Services team.

VIEW NOW

HAVE QUESTIONS?

Your AHT team is here to help guide you, answer questions you may have or direct you to the most appropriate resources. Please contact your team directly.